How to organize your Christmas Party

How to organize your Christmas Party

If you are planning your Christmas Party, here is our step by step guide to assist you in your event

14 Jun 2021, 13.57.55

Step by step guide to planning for this year's Christmas lunch

It can be overwhelming to be in charge of your Christmas lunch or party. We are ready with a helping hand to ensure that planning the Christmas lunch for your company is not a daunting project. It is never too early to start planning a Christmas lunch. If the event is to be a success, planning is the key.

We guide you through 7 steps to the perfect planning of the Christmas lunch or party:

  1. Set a budget
    Having a budget is important! As an organizer, you must always know if you can afford to book a room outside, if you can go to a restaurant or if you can book a DJ. The possibilities for arranging a Christmas lunch are many - and you must make sure to stay within the budget set aside for the festivities.
  2. Find a venue
    Should the Christmas lunch take place in the company's own premises, or should you look to book a venue? If you are booking for many people, book ahead as the month of December is very busy. Find out where you want to hold the party and when it is possible to book the selected venue.
  3. Set a date
    The date must be set as soon as know the venue or restaurant is available. Once the date is chosen and the room is booked, make sure to get as many people to the Christmas lunch as possible by sending a ‘save the date’ email out to everyone.
  4. Choose a theme
    Themes help to set the mood for the party. Therefore, find out the perfect theme for your particular Christmas party. Perhaps a masquerade ball or maybe to a James Bond's theme? Find a theme that your colleagues will find fun and complete the event with the dress code.
  5. Choose food
    The food is important, and can easily be integrated into the theme chosen for the evening. If there is to be a beach theme, you can, for example, serve roast suckling pig. If there is to be a James Bond theme, the food can be Michelin-inspired, of course, with a Martini next to it - 'shaken not stirred'. Your team will also appreciate the traditional Christmas dinner.
  6. Get control of the alcohol budget
    At Christmas, many people love to drink more alcohol than usual months. Consider whether there is room in the budget to order a bar for the office to get the party started. If budget is tight it is best to pre-order bottles of wine at a discount, or create drinks vouchers which staff can redeem. Once the budget is spent employees will be able to buy their own drinks.
  7. Provide entertainment
    Entertainment helps to make the Christmas party special. Debate whether you should provide a live band with live music. Perhaps quizzes and various games during the evening are what the company wants. Just ensure that everyone is in the Christmas mood.

You should now be able to plan a Christmas party for your business without any hassle.


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